GENERAL PURPOSE:

This position performs as liaison in the initial contact of office personnel with the public in an effective, courteous and confidential manner. Performs secretarial functions as designated.

RESPONSIBLE TO:

Administrator

QUALIFICATIONS:

  • Must have high school diploma or equivalent.
  • Must be able to type at least 45 words per minute with accuracy.
  • Pleasant and helpful personality both in person and via the telephone.
  • Proficiency in standard English.

PHYSICAL DEMANDS:

  • Have the ability to speak, read, write, hear/comprehend in order to communicate adequately to complete job duties and responsibilities.
  • Able to carry out fine motor skills and manual dexterity.
  • Ability to sit for 7 hours a day.

DUTIES AND RESPONSIBILITIES:

Are determined by the center and may include, but are not limited to the following:

  • Greet and assist visitors.
  • Answer telephone in a pleasant clear voice, using proper English. Screen or transfer calls, taking and delivering messages when appropriate.
  • Type correspondence as approved by Administrator, to include but not limited to, minutes of meetings and center newsletter.
  • Complete and assemble admission package.
  • Receipt all monies for the General Account and the Patient Trust Fund Account in their respective receipt books.
  • Sell meal tickets to employees and visitors, keeping control and account of all monies.
  • Make petty cash disbursements from Patient Trust Fund, keeping accurate records of each transaction.
  • File various documents.
  • Sort, open and date mail at Administrator’s discretion.
  • Make disbursement from the general petty cash fund.
  • Dispense paychecks in sealed envelopes.
  • Handle employee insurance claim forms, workers’ compensation forms, and incident reports under the direction of the Administrator.
  • Understand and follow Company and Center policies and procedures.
  • Other duties as assigned from time to time.

PRN (as needed) position to cover various shifts